Academic Policies


Undergraduate

Transfer of Upper Division Credit
Students who wish to transfer credit for courses completed in other accredited baccalaureate programs must meet the general admission criteria and submit an official transcript and a college catalog.

In addition, students seeking admission must submit a statement indicating the reason they wish to transfer and provide copies of all nursing course syllabi.

Upper division non-nursing courses taken on a Credit/No Credit (CR/NC) or Pass/Fail (P/F) basis will be accepted only if the granting institution evaluates this option as a grade of C or above. The course hours will be counted towards graduation, but will not be calculated in the GPA.

Non-Degree Seeking Students
For those students who do not wish to pursue a degree, but want to audit or earn academic credit for a course, admission as a “non-degree seeking” student is an option. Once registered for the course, non-degree seeking students are subject to all college policies.

Readmission
Students who have not been enrolled in the college within the last year must complete the readmission process. Those seeking readmission must contact the Academic Lead for full details concerning the process. Decisions regarding readmission will be made by the Student Affairs Committee with full consideration of the individual student circumstances and space availability. Students re-enter under current academic and clinical policies/requirements.

Enrollment as an RN seeking continuing education hours through academic coursework
Registered nurses may take academic courses for continuing education credit. Nurses may convert a three semester hour course to 45 hours of continuing education. Completion of a four semester hour course equals 60 hours of continuing education. Please see the Illinois Nurse Practice Act or contact the college for further details.
 

Graduate Degree


Transfer of Credit 
Transfer of credit from St. John’s College to other institutions is dependent upon the policies and procedures of the receiving institution. St. John’s College cannot guarantee acceptance of transfer credit or equivalency of transferred credit to other institutions.

Students who wish to transfer credit for courses completed in other accredited programs must meet the general admission criteria, submit an official transcript and a college catalog, and provide copies of all nursing course syllabi.

A maximum of 10 credits of core graduate work (400-level or higher) transferred from an accredited institution may be applied toward the requirements for a graduate degree. However, approval to apply any transferred credits toward a degree program must be granted by the Dean of Academic Affairs of St. John’s College. In addition, credits earned to complete a previous degree may not be applied toward a graduate degree program at St John’s College.

Transferred academic work must have been completed within five years prior to the date of registration at St. John’s College and must have been awarded a grade of at least a B and appear on an official transcript of an accredited U.S. institution. Pass-fail grades are not transferable to a graduate degree program unless the “Pass” can be substantiated by the former institution as having at least a grade of at least a B.

Add/Drop Policy & Procedures
New courses may be added until the first day of the semester. There are no late registrations after the first day of class. Courses may be dropped within two weeks after the first day of the semester. Courses dropped within this period will not appear on the student’s transcript.

Students adding, dropping or withdrawing from a course must complete the change of study form. This form is available through the Academic Advisor. After this form is completed and signed, the student takes the form to the Dean of Academic Affairs for approval.

Withdraw
Students may withdraw from a course any time after the drop period and before the last day of class or clinical, whichever occurs last. Withdrawals will be recorded on the transcript, according to policy as: WX if before midterm, WP if passing the course after midterm, WF if failing the course after midterm and WA if auditing the course. Any course in which a grade of WX, WP, WF or WA is received must be repeated in its entirety to satisfy graduation requirements.

Students withdrawing from the college must complete the official withdrawal procedure. This procedure is available through the faculty Academic Advisor. The student is responsible for providing written documentation that all college, library and course materials including identification badge and parking permit have been returned. The student is responsible for finalizing all financial obligations to the College. The appropriate status at withdrawal will be recorded on the student’s transcript according to policy.

Suspension
Classroom or clinical suspension may be due to unethical, illegal or unsafe practice or non-compliance with college requirements. The Dean of Academic Affairs will be notified of such suspension. The suspension remains until the situation is resolved. Judgment will be based on the Standards set by the 2015 revised Code for Nurses as published by the ANA.

Readmission Procedures
Students who have not been enrolled in the college within the last year must complete the readmission process. Those seeking readmission must contact the Chancellor for full details concerning the process. Decisions regarding readmission will be made by the Student Affairs Committee with full consideration of the individual student circumstances and space availability. Students re-enter under current academic and clinical policies/ requirements.